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We set up and run AI assistants that chase invoices, confirm appointments and answer routine messages, so you and your team can focus on customers instead of admin.
You approve every message before it goes live.
- Booking reminders sent 42
- No-shows 2
- Invoices sent 18
- Overdue invoices chased 7
- Reviews replied to 5
- Flagged for you 1
Take the busywork off your plate
Pick the tasks that eat your week. We build the assistant, connect it to your tools, and keep it running.
Invoice & payment chasing
Invoices go out on time and polite reminders follow up automatically until they are paid.
Booking confirmations & reminders
Confirmations and reminders by text, WhatsApp or email that cut no-shows.
Quote follow-ups
Every quote gets a friendly nudge a few days later, so jobs stop slipping away.
Google review requests & replies
Ask every customer for a review and reply to new ones in your voice.
Inbox & message triage
Routine questions answered from your FAQ, everything else sorted and flagged.
Bookkeeping prep
Supplier invoices logged and transactions pre-categorized, ready for your accountant.
Up and running in about two weeks
Free 20-minute call
We look at where admin eats your week and which tasks are worth automating first.
We set it up
We connect your email, booking and accounting tools. You approve every message template before anything goes live.
It runs, you get a report
We monitor and fine-tune it. You get a weekly summary, and anything unusual comes straight to you.
Built for busy local businesses
If your team spends hours a week on reminders, invoices and messages, we can help.
Clinics & salons
Aesthetics, dental, physio, barbers
- Reminders that cut no-shows
- Rebooking nudges after each visit
- Review requests after appointments
Trades
Plumbers, electricians, HVAC, roofers
- Quote follow-ups that win jobs
- Invoices sent when the job is done
- Polite chasers for late payments
Restaurants & cafes
Independent restaurants, cafes, caterers
- Replies to every Google review
- Reservation confirmations
- Supplier invoices logged and flagged
Small offices
Accountants, property managers, agencies
- Client document chasing
- Late-payment and rent reminders
- Inbox triage and drafted replies
You stay in control
Automation should save you time, not create surprises. Every assistant we build follows the same rules.
- You approve every message template before it goes live.
- We never send, move or refund money, or change payment details.
- Complaints, disputes and anything unusual come straight to you.
- Month-to-month after a 3-month minimum.
Simple pricing based on your volume
You only pay for what you need. We quote after a free call, once we know your numbers.
- Setup and connection to your existing tools
- Message templates written for your business
- Ongoing monitoring and adjustments
- Weekly summary report
- Direct support from Zach
Most businesses pay $300–$1,500/month depending on volume. You get a custom quote after the call.
Questions owners ask us
Do I need to be good with tech?
No. We set everything up and run it. Your part is approving the message templates.
Can you touch my money?
No. We send invoices and reminders, but we never move, refund or approve payments.
Will customers know it is automated?
Messages go out in your business name and voice. If anyone asks, the assistant says so and passes them to a person.
How long does setup take?
Usually about 10 business days after we get access to your tools.
Which tools do you work with?
Common ones like Gmail, Outlook, QuickBooks, Xero, WhatsApp, SMS and Google Business Profile. Tell us what you use on the call.
What if I want to stop?
After the 3-month minimum, it is month-to-month. Cancel any month.
Ready to get admin off your plate?
Book a free 20-minute call. We will show you which tasks to automate first, even if you decide not to work with us.
Book a free 20-minute callOr call/text (941) 735-4691 · zach@paidandbooked.com